Across the UK, you’d struggle to find a business that has not been impacted by Covid-19. While businesses adapt to ‘the new normal’ they have had to quickly adapt to new working practices to stay afloat.
Many businesses have been playing catch up to overcome the latest restrictions and set up remote working for their employees. We’ve experienced an increase in demand for our cloud project management software, sfG Scope, from companies who are totally new to working from home – they now need to quickly transfer their operations to the cloud so they can keep working efficiently. With home-working here to stay for many of us we put together some tips for staying safe!
While cloud-based solutions have been a lifesaver for businesses during this time, it’s important that you remain vigilant about your online security. In facilitating remote working, companies must be mindful of potential risks and understand how to best prevent them.
If you’re not currently using a virtual private network (VPN) that employees can use to access shared company assets, then now is the time to do so. Your team’s home WiFi networks are likely not as secure as your work network - using a VPN will help to make their connection secure. Failing to use a VPN can leave your company vulnerable to hackers.
Zoom has become a popular choice for hosting video calls and screensharing. It’s a great tool and allows employees to easily stay connected, but it does have security vulnerabilities. Essentially, using a randomised approach, hackers can access meeting calls that are not secured by a password – therefore, businesses must let their employees know that they should only be hosting meetings that are secured with a password.
Aside from Zoom, password protection throughout your cloud services remains important – if any documents or software contains sensitive information, it should be shielded behind a password. This includes files such as financial spreadsheets, HR files and CRM databases. Password protecting as many relevant items as possible limits the risk of a damaging data breach. Be sure to use a strong password – you can use a random password generator to ensure it is secure and cannot be guessed.
Unfortunately, the coronavirus crisis presents a prime time for hackers looking to take advantage of businesses’ vulnerabilities. They know that a lot of people have switched to remote working and are using every trick in the book to exploit this.
A few convincing scam emails have been making the rounds, including a prolific Amazon Prime password reset email that you may have already received. To keep secure, make sure you absolutely trust the source of your emails – the best way to check if information is accurate is through visiting the company’s website directly. Never click on a link in a suspicious email and never download anything that is unverified, even if the email address looks legitimate. It’s definitely worth sending a reminder to employees to act with extra vigilance and make them aware of some of the common scams.
Beyond online security, there are offline concerns that companies should also remain aware of. If employees have taken home company equipment such as computers, monitors or specialist tech, then these are unlikely to be covered by your office insurance. It’s not too late to help your employees to understand what their existing home insurance covers and provide support to arrange additional cover if necessary.
Cloud-based solutions have been absolutely vital during this time, providing a lifeline for many companies who would otherwise cease to operate. Whilst it is essential that businesses move their operations to the cloud wherever possible, doing so in a safe manner is key. Choose to work with software providers who are conscious of safety risks and who can work closely with you to safeguard against them.
If you’d like to find out more about automated solutions for your business, get in touch with sfG Scope – we’ll discuss how we can tailor our business software to meet your company’s requirements.